Sterling Personnel, Inc. is recruiting for an experienced and professional Administrative Assistant for our client in Portland, TX. The Administrative Assistant is the first point of contact for the company, will need to provide a high level of customer service at all times. The Administrative Assistant's duties include assisting customers, assisting with invoicing, and managing vendor documentation, as well as scheduling appointments. This a long term, temp position.
Administrative Assistant Responsibilities:
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen, and forward incoming phone calls
- Ensure reception are is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort, and distribute daily mail/deliveries
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Provide general administrative support to the entire office
- Manage vendor documentation such as W-9s and Certificates of Liability
Administrative Assistant Requirements:
- 3+ years of proven work experience as a Receptionist, Front Office Representative, or similar role
- Basic computer skills
- Exceptional written and verbal communication skills
- Excellent organizational skills
